First, the payment of suppliers of equipment, food, or services needs to be done efficiently. If you don’t receive the raw materials your business needs then you can’t operate. You should ensure the payments go without a hitch. If you use checks, then stop writing them out. Instead use Computer Checks. They will allow you to print checks from your computer and limit the amount of mistakes you can make. This means suppliers getting paid on time with checks that look professional, lending you a certain air of credibility. Using this method will also save you time. If you pay your suppliers using direct bank transfer then make sure it goes ahead on time and without a hitch. Consider setting up a direct debit if you see yourself using the supplier long into the future, it can give you peace of mind and it also shows the supplier you trust them, encouraging strong, long-term relationships.
In addition to paying suppliers, you also need to pay employees and consultants. You may only have a small team of under ten, or a team approaching 1,000s. It doesn’t matter what the size of your company, you should approach their pay with diligence and respect. You need to strive to pay them accurately and on time each month.
For them to maintain key performance you need to be able to pay them for it. If you don’t, you may find them not working as hard. Use payroll software that isn’t likely to fail. If you employ lots of people it is most certainly worth using your own in house HR team. They can manage the flow from your accounts into those of your workforce. Having someone accountable for this besides yourself means it rarely happens. They can also aid you in matters of holidays, time keeping, and behavioral issues. However, if you have a smaller team it may not be worth you paying to employ someone. Instead, outsource your HR needs to an external payroll company. You can benefit from their expertise whilst keeping costs down. This way, you never need to worry about cash not being diverted to your employees on pay day.
If you take physical payments off customers in a store or at a restaurant then you need to make sure this is a smooth process that pleases your customers and your workforce. The key to success here is by measuring how many types of payment you take. You should be taking cash, still a primary method of payment today especially used by the older generation. You should maintain a float, from which to issue change. You should also accept chip and pin payments. Many people distrust contactless and will only pay by entering their pin. Using a speedy point of sale machine or mobile card machine means customers aren’t left annoyed by long lines caused by slow connections and also keeps your workforce productive and not under customer scrutiny.
If you own a store that sells pricey equipment, such as laptops or tablets, then you should consider accepting forms of finance. This still allows you to make sales from customers who can’t afford the upfront cost. To them, you’re catering to their needs. But from your perspective you’re still making a sale.
If you primarily conduct your trade from a website then you need to make sure the host you use is capable of handling large volumes of traffic whilst also being able to withstand multiple transactions at once. You should make sure the payment is secure, any breaches by hackers or glitches and you’ll not only lose a sale but customer confidence. If you are just starting out it can be worth offering a PayPal option on your site. People know PayPal and know it is safe, meaning by doing this you can entice people into believing in you and so parting with their cash.
The ebb and flow this money comes to and from your bank. This is one of the most important aspects to consider regarding your business’ financial needs. Some banking business accounts are brilliant, whilst others offer you less. You need to choose a secure bank that you know won’t let you down. If something goes wrong with your bank then every single thing you have read about won’t matter because you won’t be able to access your cash or receive payments. Check which bank offers the best rates on business overdrafts. It happens, you have a large outgoing that precedes the income, you just don’t want to have to make huge payments for the privilege. Make sure they offer enough too, some only offer up to five thousand, others twenty thousand.
Your accountancy skills will really be tested when having to manage these factors, so much so in fact that you may need help in the form of an accountant. If your cash control systems are managed and exploited, there’s no reason you can’t properly reap the rewards of success. You need to manage your money modes properly to see the best of success. Good luck!